How can you easily and securely share computer files with clients, coworkers, friends or family?

Email Attachment File Transfers…

We all know that sending files via email, especially large files, can be quite a hassle. Have you ever tried to send a co-worker or client a big spreadsheet in a hurry, and were faced with the problem of how to send it. If you choose email as most people do, you stand the chance of your computer bogging down during the transmission especially when trying to send large or multiple files via email attachment. This not only delays the transfer, it also interrupts your work. On top of that, email, in most cases, is not secure. It is slow and cumbersome, not to mention the possibility of the email itself getting blocked because of the attachments. There are just too many ways that sharing files via email attachments can fail, so what do you do?

FTP or Thumb Drives…

If you are lucky enough to have an FTP server in your organization (J) you may be familiar with the joys of using an FTP client to connect and transfer files…or maybe you have even gotten to administer an FTP server to set up user access permissions.  Like email attachments, but for different reasons, there are too many ways in which FTP services are not practical for businesses that need an easy file sharing and file access solution.  Another approach to addressing the file sharing file access problem may be to use thumb drives but this also will usually fall short of a viable solution..  A thumb drive is great for transferring large files if you have the computer in front of you but again they are just not practical beyond that….so now what!

Free Online File Services…

Well, after a little research you could find a good online file storage solution to solve the problem.  But there are so many. Oh, and there is all of these free or dirt cheap offers that sound so good.  Why not try one of them to solve the problem. But wait! Buyers beware! You usually get what you pay for!  Don’t forget that a bad solution in business always cost more in the end.

In our experience, these offers do not provide a quality online file system for you to store, access, manage, and share your computer files from any where at any time. They are also usually lacking in security features, are limited in functionality, and can become a straight jacket on your ability to operate efficiently or effectively.

Enter TrueShare Send-A-Link…

TrueShare’s Send-a-Link feature enables you to quickly and securely share files with anyone that has an email address. You can provide access to an unlimited number of files of any size less than 2 GB with just a couple clicks.

Send-A-Link is more than an email attachment alternative. There are many features that you can utilize as well. You can set up your Send-A-Link to notify you with an email when your recipient has downloaded a file. You can set the emailed link to expire after a certain date or to require a password be entered to download the files. These options are great for sending secure work documents to clients and colleagues in or out the office, providing a specific subset of files to an employee on the road, or just sharing music with family and friends. You even have to ability to send to an unlimited number of recipients and these recipients will receive individual emails so that anonymity between recipients is upheld.

To use Send-A-Link simply select the files in your TrueShare account you want to share, click the Send-A-Link Icon, select the recipients from users already in your TrueShare account or add recipients that do not have a TrueShare user account, set the options for password protection, expiration period, and notifications, enter a subject and a message and send it. Recipients receive an email with your message and a link to a secure webpage where they can access the files you selected.

You might be thinking that process sounds a lot like putting an attachment into a regular email.  The difference, especially when you’re working with multiple large files, is that you only need to send one email to accommodate all of your files. Plus, the link that is sent takes up hardly any space so that the email loads quickly.  If you’ve ever hassled with multiple large email attachments, you know that this is usually not the case.

So if you’re tired of wasting time and energy on email attachments, give the Send-A-Link feature a try.  You’ll find you that sending files can be secure, quick, and easy.

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Tags: file sharing, file storage, Secure File Transfers, send large files

This entry was posted on Wednesday, September 30th, 2009 at 6:28 am and is filed under Features, TrueShare, Uncategorized. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.